PROPERTY MAINTENANCE SOFTWARE
Organise property maintenance jobs, sites and workers without relying on messages and memory.
Klusaro brings property contacts, service addresses, maintenance jobs, workers, task lists, quotes, invoices, forms and follow-up into one connected workspace—built for small property maintenance companies.
- Keep every client, property address and maintenance job together
- Schedule reactive repairs and assign the right worker
- Store access notes, issue lists, photos, documents and job tasks
- Turn maintenance requests into scheduled jobs, quotes and invoices
- Use one system from reported issue to completed maintenance work
Plans start at €19/month. Payment card required for the 14-day trial.
A PROPERTY MAINTENANCE WORKFLOW, NOT JUST A JOB LIST
From reported issue to completed maintenance visit.
01. Capture the maintenance request
Receive a lead or booking request and create or match the client, contact and property-address record.
02. Create and schedule the job
Add the service address, preferred time, reported issue, access details and the maintenance worker responsible.
03. Prepare the issue list
Keep the agreed work, site notes, photos, measurements, tasks and relevant documents attached to the job.
04. Complete, invoice and follow up
Record the completed work, create the quote or invoice you need and keep the next maintenance action visible.
BUILT FOR SMALL PROPERTY MAINTENANCE COMPANIES
The operational centre behind reactive repairs, planned visits and multi-property work.
Property maintenance work can include urgent repairs, routine visits, inspection follow-up, tenant-change work and larger quote-led improvements. Klusaro connects the client, property address, job, task list, assigned worker and next action instead of leaving each part in a different tool.
BEST FOR
Solo property maintenance operators
Keep clients, property visits, issue lists, quotes and invoices organised without building a complicated office system.
BEST FOR
Small maintenance teams
Coordinate workers, assignments and job lists while keeping the owner or office user in control.
BEST FOR
Reactive property repairs
Manage reported faults, access details, repair tasks, photos and follow-up in connected client and property records.
BEST FOR
Landlord, agent and commercial work
Keep business contacts, managed addresses, access instructions, maintenance histories, documents and assigned workers connected.
THE COMMON PROPERTY-MAINTENANCE PROBLEM
The issue is reported quickly. The information around it is often scattered.
A property maintenance company may handle urgent repairs, planned visits and multi-site work at the same time. Profit and service quality suffer when the address is wrong, access details are missing, the issue list is incomplete or completed jobs wait too long to be invoiced.
- Client, contact and property details live in messages, contacts and spreadsheets
- An issue list, photo, access instruction or site note is hard to find before arrival
- The owner must remember which worker is handling each property visit
- A reported fault is discussed but never becomes a properly scheduled maintenance job
- Quotes, condition photos, notes, documents and invoices are stored separately
- Planned follow-up depends on one person’s memory
KLUSARO’S ROLE
Give every property maintenance job one operational home.
Klusaro centres the workflow around the client, property address and job record. The office can see what needs to happen, while the assigned worker receives the relevant address, access details, issue list, photos and tasks without searching through unrelated messages.
Less copying: client, property and job information stays connected.
Fewer missed issues: task lists, site notes, photos and documents remain with the work.
Clearer ownership: maintenance visits can be scheduled and assigned.
Better follow-up: quotes, invoices, notifications and next actions share the same workflow.
EXAMPLE PROPERTY MAINTENANCE WORKFLOW
One connected path from reported issue to completed work and revenue record.
The exact process can vary between reactive repairs, planned maintenance, inspection follow-up, tenant-change work and quote-led improvements, but the operational records remain connected.
01
Capture the request
A lead or booking form collects the contact details, service address, reported issue, photos and initial access information.
02
Create the maintenance job
The request becomes a job with the property address, timing, access details, issue list and relevant client record.
03
Schedule and assign
The owner or office user schedules the visit and assigns the maintenance worker.
04
Prepare the work
Tasks, property notes and documents keep photos, access instructions, measurements, issue details and job requirements together.
05
Complete and update
The worker updates the job through the operational workflow instead of letting completed maintenance disappear into chat history.
06
Quote, invoice and follow up
Quotes, invoices and notifications support the next action after assessment, repair, planned work or inspection follow-up.
MOST RELEVANT KLUSARO MODULES
Use the modules that support a multi-property maintenance workflow.
Klusaro includes all modules on every plan. The plan limits determine capacity; the software is not split into separate feature add-ons.
Customers and jobs
CRM, Jobs & Scheduling, Workers & Teams and Tasks connect the client, property address, assigned people and complete issue list.
Enquiries and bookings
Lead Forms and Booking Forms collect repair reports, planned-work requests, inspection follow-up and quote enquiries into the workspace.
Commercial documents
Quotes & Estimates and Invoices & Payments support the path from requested work to a revenue record.
Execution and follow-up
Documents, Automations and Notifications keep condition photos, access files, measurements and repeatable next actions connected to the work.
PROPERTY MAINTENANCE USE CASES
Different properties and issues. The same connected records.
These examples describe how Klusaro organises the work. They do not imply specialist features such as rent collection, lease management, property accounting, CMMS asset registers, route optimisation, materials inventory, compliance certification or automatic recurring-job generation.
USE CASE
Reactive repairs and callouts
Capture the reported issue, create or match the client and property record, build the task list, schedule the visit and keep the resulting quote or invoice with the job.
USE CASE
Landlord and letting-agent maintenance
Reuse the business contact and property records, then create each maintenance visit with the correct address, tenant or access instructions, tasks and worker assignment.
USE CASE
Commercial and multi-site maintenance
Keep client contacts, managed sites, access documents, maintenance histories, job instructions and responsible workers connected.
USE CASE
Inspection and issue-list follow-up
Turn an inspection note or property issue list into scheduled work with the correct address, tasks, photos, documents and assigned worker.
USE CASE
Tenant-change and void-property work
Use forms and jobs to collect repair, decorating, cleaning-coordination or readiness tasks, then keep the agreed scope, notes and documents with the property visit.
USE CASE
Small maintenance-team coordination
Give the owner or office user a clear schedule while workers focus on assigned jobs, property information and relevant issue lists.
WHO USES KLUSARO
The owner sees the operation. Each worker sees the relevant property work.
Klusaro supports different roles around the same client, property and job records, helping a maintenance company move beyond one shared phone, scattered issue lists and one overloaded owner.
Owner or administrator
Configures the workspace and sees the commercial and operational overview.
Office user
Works with customers, jobs, documents, quotes, invoices and forms.
Manager or scheduler
Coordinates scheduling, property assignments, workers and tasks.
Maintenance worker or technician
Works with assigned jobs, tasks, statuses and relevant client, property or job information.
HONEST PRODUCT FIT
What Klusaro helps with – and what it does not replace.
A useful industry page should make the boundary clear. Klusaro is an operational workspace for small service companies, not a full property-management, facilities-management or CMMS platform.
KLUSARO HELPS ORGANISE
- Clients, contacts and service addresses
- Maintenance jobs, schedules and worker assignments
- Issue lists, access instructions, photos and documents
- Reactive repairs, planned visits, inspection follow-up and quote requests
- Quotes, estimates and invoices
- Notifications, automations and follow-up
KLUSARO DOES NOT CLAIM TO REPLACE
- Payroll and wage calculation
- Full accounting or tax software
- Route optimisation and fleet tracking
- Rent collection, lease administration or property-management accounting
- CMMS asset registers, stock control and materials inventory
- Building compliance, certification and specialist inspection platforms
Use those tools alongside Klusaro when the business requires them.
KLUSARO PRICING
Start with the capacity your property maintenance business needs.
Every plan includes all Klusaro modules. Choose according to the number of users, workers and the operating capacity required.
SOLO
€19/month
- 1 user
- 1 worker
- All Klusaro modules
- For a solo maintenance operator
TEAM
€59/month
- Up to 5 users
- Up to 10 workers
- All Klusaro modules
- For a small maintenance team
BUSINESS
€179/month
- Higher user limits
- Higher worker limits
- All Klusaro modules
- For a growing service company
PROPERTY MAINTENANCE SOFTWARE FAQ
Questions property maintenance companies ask before switching systems.
Is Klusaro only for large property maintenance companies?
No. The Solo plan is designed for one user and one worker, while Team and Business increase capacity for companies with more office users and maintenance workers.
Can I manage several properties and service addresses?
Yes. Klusaro connects clients and jobs so each visit can carry its relevant property address, access notes, issue list, photos and documents. It should not be presented as a full property-management database or CMMS asset register.
Can maintenance workers see their assigned jobs?
Klusaro is designed so workers can use assigned jobs, tasks, statuses and relevant client, property or job information, while owners and office users keep the wider operational overview.
Can clients submit repair and maintenance requests online?
Yes. Klusaro includes lead forms and booking forms for collecting reported faults, planned work, inspection follow-up and quote requests into the workspace.
Does Klusaro create quotes and invoices?
Klusaro includes Quotes & Estimates and Invoices & Payments modules as part of every plan.
Can Klusaro organise planned maintenance visits?
Klusaro can keep each client, property, job, task list and follow-up connected. It should not currently be presented as automatically generating recurring maintenance jobs or as a preventive-maintenance CMMS.
Does Klusaro replace property management, CMMS, inventory, accounting or payroll software?
No. Klusaro supports operational and invoicing workflows, but it should not be presented as rent or lease management, property accounting, CMMS asset management, materials inventory, tax, payroll or specialist compliance software.
Is there a free trial?
Yes. Klusaro offers a 14-day trial and currently requires a payment card to start it.
PROPERTY MAINTENANCE STARTS WITH ONE CONNECTED WORKSPACE
Put the next reported issue, property visit and follow-up in the same system.
Start with a 14-day trial and choose the plan that matches the current size of your property maintenance business.