FACILITY MAINTENANCE SOFTWARE
Organise facility maintenance jobs, commercial sites and workers without relying on messages and memory.
Klusaro brings facility clients, site addresses, maintenance jobs, workers, task lists, quotes, invoices, forms and follow-up into one connected workspace—built for small facility maintenance companies.
- Keep every client, facility site and maintenance job together
- Schedule service visits and assign the right worker
- Store access rules, issue lists, photos, documents and job tasks
- Turn facility requests into scheduled jobs, quotes and invoices
- Use one system from reported issue to completed facility work
Plans start at €19/month. Payment card required for the 14-day trial.
A FACILITY MAINTENANCE WORKFLOW, NOT JUST A WORK-ORDER LIST
From reported facility issue to completed service visit.
01. Capture the facility request
Receive a lead or booking request and create or match the client, contact and facility-site record.
02. Create and schedule the job
Add the site address, preferred time, reported issue, access rules and the maintenance worker responsible.
03. Prepare the work order
Keep the agreed scope, site notes, photos, measurements, tasks and relevant documents attached to the job.
04. Complete, invoice and follow up
Record the completed work, create the quote or invoice you need and keep the next facility-maintenance action visible.
BUILT FOR SMALL FACILITY MAINTENANCE COMPANIES
The operational centre behind commercial callouts, planned visits and multi-site work.
Facility maintenance work can include reactive repairs, routine checks, inspection follow-up, tenant-area work and larger quote-led improvements. Klusaro connects the client, facility site, job, task list, assigned worker and next action instead of leaving each part in a different tool.
BEST FOR
Solo facility maintenance contractors
Keep clients, commercial-site visits, work orders, quotes and invoices organised without building a complicated office system.
BEST FOR
Small facility maintenance teams
Coordinate workers, assignments and job lists while keeping the owner or office user in control.
BEST FOR
Reactive commercial maintenance
Manage reported faults, site access, repair tasks, photos and follow-up in connected client and facility records.
BEST FOR
Offices, retail, warehouses and multi-site clients
Keep business contacts, managed sites, access rules, maintenance histories, documents and assigned workers connected.
THE COMMON FACILITY-MAINTENANCE PROBLEM
The fault is reported quickly. The operational context is often scattered.
A facility maintenance company may handle urgent callouts, planned visits and several commercial sites at the same time. Profit and service quality suffer when access rules are missing, the work order is incomplete, responsibility is unclear or completed jobs wait too long to be invoiced.
- Client, facility and site-contact details live in messages, contacts and spreadsheets
- A work order, photo, access rule or site note is hard to find before arrival
- The owner must remember which worker is handling each facility visit
- A reported building fault is discussed but never becomes a properly scheduled maintenance job
- Quotes, condition photos, notes, documents and invoices are stored separately
- Planned checks and follow-up depend on one person’s memory
KLUSARO’S ROLE
Give every facility maintenance job one operational home.
Klusaro centres the workflow around the client, facility site and job record. The office can see what needs to happen, while the assigned worker receives the relevant address, access rules, work order, photos and tasks without searching through unrelated messages.
Less copying: client, facility-site and job information stays connected.
Fewer missed issues: work orders, site notes, photos and documents remain with the job.
Clearer ownership: facility visits can be scheduled and assigned.
Better follow-up: quotes, invoices, notifications and next actions share the same workflow.
EXAMPLE FACILITY MAINTENANCE WORKFLOW
One connected path from reported facility issue to completed work and revenue record.
The exact process can vary between reactive repairs, planned checks, inspection follow-up, contractor coordination and quote-led improvements, but the operational records remain connected.
01
Capture the request
A lead or booking form collects the client details, facility site, reported issue, photos and initial access information.
02
Create the work order
The request becomes a job with the site address, timing, access rules, work order and relevant client record.
03
Schedule and assign
The owner or office user schedules the visit and assigns the maintenance worker.
04
Prepare the work
Tasks, site notes and documents keep photos, access instructions, measurements, issue details and job requirements together.
05
Complete and update
The worker updates the job through the operational workflow instead of letting completed facility work disappear into chat history.
06
Quote, invoice and follow up
Quotes, invoices and notifications support the next action after assessment, repair, planned work or inspection follow-up.
MOST RELEVANT KLUSARO MODULES
Use the modules that support a multi-site facility maintenance workflow.
Klusaro includes all modules on every plan. The plan limits determine capacity; the software is not split into separate feature add-ons.
Customers and jobs
CRM, Jobs & Scheduling, Workers & Teams and Tasks connect the client, facility site, assigned people and complete work order.
Enquiries and bookings
Lead Forms and Booking Forms collect fault reports, planned-work requests, inspection follow-up and quote enquiries into the workspace.
Commercial documents
Quotes & Estimates and Invoices & Payments support the path from requested work to a revenue record.
Execution and follow-up
Documents, Automations and Notifications keep condition photos, access files, measurements and repeatable next actions connected to the work.
FACILITY MAINTENANCE USE CASES
Different commercial sites and issues. The same connected records.
These examples describe how Klusaro organises the work. They do not imply specialist features such as CAFM, CMMS asset registers, building-management-system integration, compliance certification, stock control, route optimisation or automatic recurring-job generation.
USE CASE
Reactive building repairs and callouts
Capture the reported issue, create or match the client and facility record, build the work order, schedule the visit and keep the resulting quote or invoice with the job.
USE CASE
Office and retail maintenance
Reuse the client and site records, then create each maintenance visit with the correct address, contact, access rules, tasks and worker assignment.
USE CASE
Warehouse and multi-site maintenance
Keep client contacts, managed facilities, access documents, maintenance histories, job instructions and responsible workers connected.
USE CASE
Inspection and defect follow-up
Turn an inspection note or defect list into scheduled work with the correct facility, tasks, photos, documents and assigned worker.
USE CASE
Contractor and specialist-work coordination
Use jobs, tasks and documents to keep an agreed repair scope, external-contractor details, access instructions and follow-up connected to the facility visit.
USE CASE
Small facility-team coordination
Give the owner or office user a clear schedule while workers focus on assigned jobs, facility information and relevant work orders.
WHO USES KLUSARO
The owner sees the operation. Each worker sees the relevant facility work.
Klusaro supports different roles around the same client, facility and job records, helping a maintenance company move beyond one shared phone, scattered work orders and one overloaded owner.
Owner or administrator
Configures the workspace and sees the commercial and operational overview.
Office user
Works with customers, jobs, documents, quotes, invoices and forms.
Manager or scheduler
Coordinates scheduling, facility assignments, workers and tasks.
Maintenance worker or technician
Works with assigned jobs, tasks, statuses and relevant client, facility or job information.
HONEST PRODUCT FIT
What Klusaro helps with – and what it does not replace.
A useful industry page should make the boundary clear. Klusaro is an operational workspace for small service companies, not an enterprise CAFM, IWMS, BMS or CMMS platform.
KLUSARO HELPS ORGANISE
- Clients, contacts and facility sites
- Maintenance jobs, schedules and worker assignments
- Work orders, access rules, photos and documents
- Reactive repairs, planned visits, inspection follow-up and quote requests
- Quotes, estimates and invoices
- Notifications, automations and follow-up
KLUSARO DOES NOT CLAIM TO REPLACE
- Payroll and wage calculation
- Full accounting or tax software
- Route optimisation and fleet tracking
- CAFM, IWMS, BMS integration or enterprise facilities-management suites
- CMMS asset registers, stock control and materials inventory
- Building compliance, certification and specialist inspection platforms
Use those tools alongside Klusaro when the business requires them.
KLUSARO PRICING
Start with the capacity your facility maintenance business needs.
Every plan includes all Klusaro modules. Choose according to the number of users, workers and the operating capacity required.
SOLO
€19/month
- 1 user
- 1 worker
- All Klusaro modules
- For a solo facility maintenance contractor
TEAM
€59/month
- Up to 5 users
- Up to 10 workers
- All Klusaro modules
- For a small facility maintenance team
BUSINESS
€179/month
- Higher user limits
- Higher worker limits
- All Klusaro modules
- For a growing service company
FACILITY MAINTENANCE SOFTWARE FAQ
Questions facility maintenance companies ask before switching systems.
Is Klusaro only for large facility maintenance companies?
No. The Solo plan is designed for one user and one worker, while Team and Business increase capacity for companies with more office users and maintenance workers.
Can I manage several facilities and site addresses?
Yes. Klusaro connects clients and jobs so each visit can carry its relevant facility address, contact, access rules, work order, photos and documents. It should not be presented as a full CAFM or CMMS asset database.
Can maintenance workers see their assigned facility jobs?
Klusaro is designed so workers can use assigned jobs, tasks, statuses and relevant client, facility or job information, while owners and office users keep the wider operational overview.
Can clients submit facility repair requests online?
Yes. Klusaro includes lead forms and booking forms for collecting reported faults, planned work, inspection follow-up and quote requests into the workspace.
Does Klusaro create quotes and invoices?
Klusaro includes Quotes & Estimates and Invoices & Payments modules as part of every plan.
Can Klusaro organise planned facility maintenance visits?
Klusaro can keep each client, facility, job, work order and follow-up connected. It should not currently be presented as automatically generating recurring maintenance jobs or as a preventive-maintenance CMMS.
Does Klusaro replace CAFM, CMMS, inventory, accounting or payroll software?
No. Klusaro supports operational and invoicing workflows, but it should not be presented as CAFM, IWMS, BMS integration, CMMS asset management, materials inventory, accounting, tax, payroll or specialist compliance software.
Is there a free trial?
Yes. Klusaro offers a 14-day trial and currently requires a payment card to start it.
FACILITY MAINTENANCE STARTS WITH ONE CONNECTED WORKSPACE
Put the next reported fault, facility visit and follow-up in the same system.
Start with a 14-day trial and choose the plan that matches the current size of your facility maintenance business.